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Draft minutes of the meeting of Withiel Parish Council held in the Village Hall on Wednesday 1st April 2015, which opened at 7:15 pm with the Chairman thanking all present for attending.
41/15 Attendance: Present – Cllr Kirkby (Chair), Cllr Shearer, Cllr Harper, Cllr Cubitt, Cllr Malone, Cllr Nott-Bower and Cllr Coy.
Also in attendance: County Councillor Chris Batters, Parish Clerk R Turner and eight members of the public. Cllr Cubitt joined the meeting at 7.17pm.
42/15. Members Declaration of Interest and any requests for dispensations. None.
43/15. Invitation to address the meeting: County Councillor Batters addressed the meeting to report no issues currently pertaining to Withiel and invited questions from the Parish Councillors and members of the public. None were forthcoming.
44/15 To approve the minutes of the meeting of 4th March 2015. Proposed Cllr Malone, seconded Cllr Shearer. Vote – unanimous.
45/15 To consider matters arising from minutes of 4th March 2015 which are not agenda items below. None.
46/15 To discuss the current strategy of Withiel Neighbourhood Watch.
Former Neighbourhood watch co-ordinator Philip Cardew reported that generally throughout the county, awareness of the Neighbourhood Watch scheme had reduced significantly since he took the role of local co-ordinator in 1999 and as a result, for the last few years he has acted only as a conduit to report incidents to the Police rather than performing a role as a formal co-ordinator.
While happy to continue in this reduced capacity, he did urge that people use the 101 – the Police non–emergency number – to report local incidents. Cllr Batters advised that if shortcomings in the 101 service were experienced, details should be reported to him to take forward to the relevant county committee as evidence to seek remediation.
47/15 To nominate a Parish Council representative to sit on the committee of Withiel Playing Fields Association.
Cllr Kirkby proposed Cllr Shearer be the Council representative. Seconded Cllr Malone – vote 6 in favour with 1 abstention.
48/15 Cllr Kirkby to present feedback from telecommunications meeting held by Lanhydrock Parish Council 12th March 2015. Cllr Kirkby delivered a brief report of the meeting which gave positive signs for improved services going forward, and also read a letter received from MP Dan Rogerson confirming that Openreach have announced further investment in rural Telecom and more detail is due to be available in June 2015.
As funding due to be announced in June might hold some benefit for Withiel she suggested that an agenda item should be set for the July meeting when more details would be available to consider.
50/15 Cllr Kirkby to present feedback from AONB Annual Conference 7th March 2015:
Cllr Kirkby gave a brief report of the meeting, confirming the latest Cornwall AONB Management Plan was positive and it is looking to increase the number of areas designated under National Parks and Access to the Countryside Act, for special landscape protection.
51/15 To progress a representation received to change the Parish street lights for downward pointing lights facing the street, initially discussed under minute no. 37/15.
Cllr Kirkby advised that no response has as yet been received from Cornwall Council re minute 37/15, but she will keep under close review. Cllr Batters offered his support in this matter.
52/15. To discuss the S106 funded grant request in the sum of £8,000 received from Retire Commoners Association.
Cllr Kirkby reported a site visit had been made by the councillors of WPC in order to understand the nature of the bid and the purpose of the finance requested under the grant scheme. However following receipt of correspondence 1st April 2015 from retired and present Retire Commoners which advised a difference of opinion exists within the Retire Commoners Association with regard to this matter, Cllr Kirkby advised the meeting that WPC was unable to make a decision on the application until the Association was able to unify its position and then provide sufficient financial and further non financial information to assess the suitability for this route to finance. Allowing time for this to happen, Cllr Kirkby suggested the item be tabled once again at the WPC June 2015 meeting.
FINANCE: 53/15 -To approve accounts payable as per schedule below.
1) CALC Membership 2015/16 £153 – To issue cheque no:100507
2) CALC Training – Annual Meetings Course 20th March 2015 £43.20 – To issue cheque no.100508
3) Postages £7.42 in respect of mail shot to landowners re placement of way markers. To issue cheque no. 100509
4) Stationery & Postages totalling £520.05 in respect of Neighbourhood Plan expenses, as follows
-Ordnance Survey maps £37.98
-Cornwall Wild life Trust £96.00
-South West Water Asset Plan £19.50
-Cornwall Council £29.50
-Viking Office Supplies £237.28
-Withiel Playing Fields Assn £54.00 – To issue cheque no. 100510
Payment of the above schedule prosed by Cllr Coy and seconded by Cllr Cubitt – vote – unanimous.
PLANNING: 54/15 – To consider and approve a comment for the planning applications listed below.
PA15/01383 Applicant Mr Roger Matthews. Proposal: Construction of a side extension to an existing agricultural building. Location: Great Brynn Barton Roche St Austell Cornwall PL26 8LH.
It was proposed by Cllr Kirkby and seconded by Cllr Shearer – vote 6 in favour and one against – that the WPC consultee comment should be to object to this application on the basis that the continued expansion of this unit is likely to cause traffic and waste management issues. However should any permission be granted that it is conditional upon fully effective screening of the whole building and fully adequate waste management facilities.
Cllr Batters suggested that a meeting with the planning department case officer tasked with this application be arranged via himself.
PA15/02402 Applicant Mr David Treasure. Proposal: Erection of porch to front elevation with associated works to entrance and erection of garage with carport to the rear of the property. Location: Granit Rose Barn Trevidgeowe Farm Access To Trevidgeowe Withiel Bodmin PL30 5PA.
Cllr Malone proposed the consultee comment as an approval for this application and was seconded by Cllr Nott-Bower – vote unanimous.
PA15/01769 Applicant: Sarena Cornwall Ltd. Location: Land West Of Lancorla Farm Kernick Road St Wenn Bodmin Cornwall
Proposal: Siting of a single small endurance 3 bladed, horizontal axis wind turbine measuring 25 metres to the hub and 34.5 metres to the tip, with associated equipment cabinet. Parish: St. Wenn
It was proposed by Cllr Kirkby and seconded by Cllr Nott-Bower – vote 6 in favour and one abstention – that the WPC comment (non consultee) should be to object to this application on the basis that this small output turbine will contribute little in terms of energy generation and will have a disproportional adverse environment impact and carbon effect and also will contribute to the proliferation of turbines on green land in and around Withiel.
PA15/00959 Applicant: Nigel Liddicoat. Location: Lavender Cottage Withiel Bodmin Cornwall
Proposal: Listed building consent to demolish existing brick porch to rear of property and to erect new out of locally sourced stone and slate (roof). Notice of this application was received 30th March 2015.
Cllr Malone proposed the consultee comment as an approval for this application and was seconded by Cllr Nott-Bower – vote unaimous.
Cllr Batters left the meeting.
PLANNING: 55/15 – To report planning decisions of the planning authority.
Cllr Kirkby reported the following decisions:
-05.03.2015 PA14/12132 Planning Permission required
Applicant: Mr George Matthews
Location: Barn Conversion At Lower Brynn Farm Roche St Austell Cornwall
Proposal: Prior Approval of proposed change of use of agricultural building to a dwelling house (Use Class C3) and associated operational development.
-05.03.2015 PA14/09534 REFUSED
Applicant: Mr M Brocklebank
Location: Kathellen St Wenn Bodmin Cornwall PL30 5PL
Proposal: Installation and operation of a single 11kW wind turbine on agricultural land with an
overall tip height 24.8m. Parish : St. Wenn
26.03.2015 PA15/01269 APPROVED
Applicant: Mr And Mrs Mathers
Location: Kyldenna Retire Bodmin PL30 5LP
Proposal: Extension and remodelling with the inclusion of a first floor Juliet balcony on the south elevation.
FOOTPATHS: 56/15 To review consents received to install footpath way markers on
landowners properties and agree next steps to progress installation.
To consider quotations received for 2015, 2016 & 2017 footpath cutting and approve the issue of a contract.
The clerk reported that from eight landowners who had been requested to consent to way markers being placed on their property, three had agreed and one had refused. Installation will be progressed as allowed by the permissions received.
The clerk also reported that only one response had been received for the invitation to quote for footpath cutting and that the full and complete quote, with supporting information was still awaited from the contractor. The indicative quotation is given at a figure between £500 and £530 per annum for 2015,2016 & 2017. It was proposed by Cllr Shearer and seconded by Cllr Nott-Bower – vote unanimous – that the clerk issue a contract subject to the terms and conditions of the Local Maintenance Partnership – Small works contract 2014, being met by the contractor quoting.
CORRESPONDENCE: 57/15 Various correspondence received prior to the evening of the meeting and not included as an agenda item above.
-Scotland Corner Wind turbine development strategic planning committee meeting 9/4/2015
-Code of Conduct Training
-Cornwall4Change update letters – various
-Annual Meeting training day 20th March 2015 and Chairmanship best practice
58/15 Invitation of members of the public to address the meeting.
A member of the public raised an issue regarding an Anti Social Behaviour Order being served on a local resident.
59/15 Advise dates of next normal meetings as being 6th May 2015, 3rd June 2015 and 1st July 2015. Above dates are confirmed.
60/15 Advise date and time’s of Annual Council Meeting and Annual Parish Meeting
Annual Parish Meeting confirmed to be held 6th May 2015 at 7pm and Annual Council Meeting on the same evening starting at 7.30 pm.
The Chairman closed the meeting at 8.49 pm.
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