Minutes of the extraordinary meeting of Withiel Parish Council (WPC) held at the Village Hall on Wednesday 11th November 2015, which opened at 7:15 pm with Cllr Shearer welcoming and thanking all present for attending.

165/15  Attendance: Present – Cllr Shearer (Chair), Cllr Harper, Cllr Cubitt, Cllr Nott-Bower, Cllr Malone and Cllr Coy. Also in attendance: Parish clerk R Turner and three members of the public. Apologies: Cllr Kirkby (ill health).

166/15  Members Declaration of Interest and any requests for dispensations:
Cllr Coy & Cllr Shearer declared their interest in agenda item 173/15 and advised they would leave the room when the item was being discussed.

167/15  Invitation to address the meeting:
A member of the public spoke in respect of the features and benefits of having stage curtains installed in Withiel Village Hall.

168/15  To approve the minutes of the meeting of 11th November 2015.
Approval proposed by Cllr Malone, seconded Cllr Nott-Bower – vote unanimous.

169/15  To consider matters arising from minutes of 11th November 2015 which are not agenda items below.

170/15  Finance matters: None.

171/15  Planning: To consider and approve a comment for the planning applications received prior to the evening of the meeting.
172/15  Planning: To report planning decisions of the planning authority received prior to the evening of the meeting.
Cllr Shearer reported:
PA15/08382 Applicant MP, JA & PJ Cherry. Location: Land North of Tregawne Farm, Withiel, Bodmin, Cornwall. Proposal: Outline application for an additional agricultural dwelling. Parish: Withiel. Decision – Approved.

Cllr’s Shearer & Coy left the room at this point in the meeting & Cllr Cubitt took the Chair.

173/15  To undertake a strategic review of the remaining Community Benefit Contribution held by Cornwall Council on behalf of Withiel Parish Council and consider pending grant applications received from:
( Cllr Cubitt agreed to take discussion and decisions on funding applications first and take discussion
of strategic review of S106 funding on Cllr Coy’s return to the meeting).
1) Withiel Playing Fields Association
Application for £3000 grant fully discussed and Cllr Cubitt invited the members decisioning.
Cllr Nott- Bower proposed the approval of the application and Cllr Malone seconded approval. Vote 3 in favour, 1 against.
2) Withiel News and Views
Application for £1400 grant fully discussed and Cllr Cubitt invited the members decisioning.
Cllr Harper proposed the approval of the application and Cllr Malone seconded approval. Vote –unanimous.

Cllr’s Shearer and Coy returned to the meeting and Cllr Shearer in the Chair.

Cllr Coy presented members with a draft paper containing details of a suggested strategy for the disbursement of funds held and to be received in respect of Section 106 Community Benefit contributions. The document was discussed in brief and is to be the subject of an agenda item at a future meeting, to consider adopting it as a policy document.

174/15  Correspondence: Various correspondence that may be received prior to the evening of
the meeting and not included as an agenda item above.

175/15  Invitation of members of the public to address the meeting.
A member of the public requested that if the draft WPC S106 Grant Strategy is approved and adopted at a future meeting, that it be published on Withiel.com. The Chair confirmed this would be done.

176/15  Advise dates of next normal meetings as being 2nd December 2015, 6th January 2016 &
3rd February 2016.
Dates confirmed and Cllr Coy gave his apologies to the Chair for his expected absence from the meeting scheduled for 3rd February 2016 due to a commitment abroad.

The chairman closed the meeting at 8.08pm and once again thanked all those still present for attending the meeting.


Leave a Reply