Minutes of the meeting of Withiel Parish Council (WPC) held at the Village Hall on Wednesday 2nd December 2015, which opened at 7:15 pm with Cllr Shearer welcoming and thanking all present for attending.

177/15 Attendance: Present – Cllr Shearer (Chair), Cllr Harper, Cllr Cubitt, Cllr Nott-Bower, Cllr Malone and Cllr Coy. Also in attendance: Cornwall Cllr Chris Batters, Parish clerk R Turner and three members of the public.

178/15  Members Declaration of Interest and any requests for dispensations:

Cllr’s Coy and Shearer declared their interest in item 186/15 and stated they would leave the room whenever the item was being discussed.

179/15 Invitation to members of the public to address the meeting:

Cllr Batters gave his report. Firstly, the container issue at Mount Pleasant. He stated that progress continues in addressing the proliferation of containers in the lay-by and also vehicles being parked on the carriage way on the old A30. Both the Police and Cornwall Council Highways are actively involved in in dealing with parking on the carriageway and the planning authority is looking closely at the use of lay-by.

Secondly the issue of on going damage to Ruthern Bridge and associated repair work and the inconvenience and cost that this entails. The next repair will take place in January.

180/15 To approve the minutes of the extraordinary meeting of 11th November 2015.

Approval proposed by Cllr Nott-Bower, seconded Cllr Malone – vote unanimous

181/15 To consider matters arising from minutes of 11th November 2015 which are not agenda items below.None.

182/15 Finance matters:

1) Approval of accounts payable as per schedule.

Withiel Playing Fields Association £3000 Chq no. 100528

Withiel Parish Plan (Withiel News & Views) £1400 Chq no. 100529

CALC £36 Chq no. 100530

Payments proposed by Cllr Cubitt and seconded by Cllr Malone – vote unanimous.

2) Finance officers report.

Cllr Coy confirmed this years income and expenditure budget remains on track and there should be in the region of a £200 surplus at the financial year end, after provisioning for the budgeted general, election and CTS reserves.

3) To discuss and approve amount for 2016/17 Precept notification to Cornwall Council.

Cllr Coy positioned the budget for the financial year 2016/17 and advised that the precept required will be £4,500, the same figure as requested for the current financial year. No vote was cast and will be an agenda item for the January 2016 meeting.

4) To approve appointment of Mr P R H Roberts as auditor for 2015/16 annual internal audit of Withiel Parish Council and fee payable in this regard of £80.

Approved, proposed by Cllr Shearer and seconded Cllr Coy – vote unanimous.

183/15 Planning: To consider and approve a comment for the planning application listed below.


184/15 Planning: To report planning decisions of the planning authority.


185/15 To adopt a Withiel Council policy statement for S106 grant strategy.

Strategy adopted. Proposed by Cllr Shearer, seconded by Cllr Coy. Vote unanimous.

186/15 To discuss and consider a S137 grant to Withiel Playing Fields Association in the sum of £700 for the installation of Wi-Fi facilities to the village hall for the benefit of Withiel Parish Council.

Cllr Coy positioned the scheme and then both Cllr Coy and Cllr Shearer left the room, at this point in the meeting and Cllr Cubitt took the chair. Cllr Cubitt summarised the key features and benefits of the scheme. Cllr Malone pointed out that it would also be a benefit to the community as a whole.

Cllr Nott-Bower proposed the scheme and was seconded by Cllr Malone – vote unanimous.

Cllr Shearer and Cllr Coy then returned to the meeting and Cllr Shearer took the chair from Cllr Cubitt.

187/15 To discuss the current vacancy for a member of Withiel Parish Council.

The clerk advised that a Notice of Vacancy was posted on 26th November 2015 with written requests invited by the Returning Officer of Cornwall Council for an election by 16th December 2015. In the event of fewer than ten written requests are received by the due date, the Returning Officer will advise the next steps to fill the vacancy by co-option.

Cornwall Cllr Batters left the meeting at this point.

188/15 Correspondence: Various correspondence that was received prior to the evening of the meeting and not included as an agenda item above. 

-The clerk advised that he had received an up to date application to apply for a sum of money from the Transparency Code Fund and would prepare and co-ordinate a detailed paper for presentation at the January 2016, listing the items required to initiate compliance.

189/15 Invitation of members of the public to address the meeting.


190/15 Advise dates of next normal meetings as being 6th January 2016, 3rd February 2016 and 2nd March 2016.

Dates confirmed.

The Chairman closed the meeting at 8.08p.m., thanking all those who had attended.



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