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WITHIEL PARISH COUNCIL
Minutes of the ANNUAL meeting of Withiel Parish Council (WPC) held at the Village Hall on Wednesday 4th May 2016, which opened at 6.56 pm with Cllr Shearer welcoming and thanking all present for attending
Present: Cllr Shearer (Chair), Cllr Cubitt, Cllr Nott-Bower, Cllr Harper (not present at the start of meeting), Cllr Hoyle & Cllr Coy.
Also present: Parish Clerk, R Turner and three members of the public.
59/16 Election of Chairman
Cllr Cubitt proposed that Cllr Shearer be elected Chair of Withiel Parish Council for the next twelve months and Cllr Coy seconded the proposal. It was resolved that Cllr Shearer shall serve as Chair for the next twelve months and she signed her declaration of office.
60/16 Election of Vice Chairman
Cllr Shearer proposed that Cllr Cubitt be elected Vice Chair of Withiel Parish Council for the next twelve months and Cllr Coy seconded the proposal. It was resolved that Cllr Cubitt shall serve as Vice Chair for the next twelve months.
61/16 Apportionment of councillors’ portfolios
Cllr Coy – Finance
Cllr Nott-Bower – Footpaths
62/16 Apologies for absence: Cllr Malone (business engagement), County Cllr Batters & PCSO Crocker.
63/16 Members Declaration of Interest and any requests for dispensations: None.
64/16 Invitation to members of the public to address the meeting: None
Cllr Harper arrived at this point in the meeting.
65/16 To approve the minutes of the meeting of 6th April2016.
Cllr Cubitt proposed the approval of the minutes of the meeting of 6th April 2016 and Cllr Shearer seconded the proposal. It was resolved to approve the minutes.
66/16 To consider matters arising from minutes of 6th April 2016 which are not agenda items below: None.
67/16 Finance matters.
Accounts payable as per following schedule.
CALC (Annual Subscription) £159.89 Chq no. 100538
Zurich Insurance (Council Insurance) £265.41 Chq no. 100539
Paul Roberts (Internal Audit) £80 Chq no. 100540
Cllr Coy proposed the payment of these accounts payable and Cllr Shearer seconded the proposal. It was unanimously resolved to make these payments.
Finance portfolio holder’s report.
Cllr Coy advised that the internal audit had been completed and that the auditor had dispensed some good advice. He reported that the reserves now held were on track to provide funding for next years elections and provide sufficiently for general purposes in case of an unforeseen event.
68/16 To approve the annual governance statement, Section 1 of the Annual Return for Local Councils in England.
Cllr Coy proposed the approval of the annual governance statement, Section 1 of the Annual Return for Local Councils in England, Cllr Shearer seconded the proposal and it was unanimously resolved to approve the statement.
69/16 To approve the statement of accounts, Section 2 of the Annual Return for Local Councils in England.
Cllr Shearer proposed the approval of the statement of accounts, Section 2 of the Annual Return for Local Councils in England, Cllr Cubitt seconded the proposal and it was unanimously resolved to approve the statement.
70/16 Planning: To consider and approve a comment for the planning application listed below and any others received prior to the evening of the meeting. None.
71/16 Planning: To report planning decisions of the planning authority received prior to the evening of the meeting. None.
72/16 Neighbourhood Development Plan (NDP).
Cllr Cubitt confirmed satisfactory progress to date and that the plan was now in an advanced stage following a meeting with the Cornwall Council NDP support team. Furthermore, a £3000 grant from Locality had been received to assist the cost of the production of the plan. It is now proposed to hold a public consultation in the village hall on 18th June 2016, following which a revised draft of the Withiel NDP will be submitted to Cornwall Council.
73/16 Discuss review of footpath network mapping and potential changes required by 2026.
Cllr Shearer gave a report of a recent meeting she attended which gave notice that a definitive map of the national footpath network is to be published in 2026. In the interim any known inaccuracies in the network must be reported and remediated. Any legal disputes must be resolved satisfactorily and it was advised that these may take up to nine years.
74/16 Correspondence. (For information only)
–Letter from Cormac to advise that flooding issue at Chapel House, Tregawne is resolved.
-Clerks absence – 21st May until 31st May 2016.
75/16 Invitation of members of the public to address the meeting. None.
Cllr Shearer advised that as a result of the annual internal auditors review this item would be removed from future agendas. The same invitation at the start of the meeting will remain.
76/16 Advise dates of next normal meetings as being 1st June 2016, 6th July 2016 & 3rd August 2016.
The Chairman closed the meeting at 7.35 pm. thanking all those who had attended.
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