DRAFT

Minutes of the meeting of Withiel Parish Council (WPC) held at the Village Hall on Wednesday 6th July 2016, which opened at 7:15 pm with Cllr Shearer welcoming and thanking all present for attending

Present: Cllr Shearer (Chair), Cllr Cubitt , Cllr Harper, Cllr Hoyle, Cllr Malone, Cllr Nott-Bower & Cllr Coy.

Also present: Parish Clerk, R Turner & four members of the public .

88/16 Apologies for absence:

Cornwall Cllr Batters (prior engagement). Apology also received from PCSO Crocker (alternative duties).

89/16 Members Declaration of Interest and any requests for dispensations:

None.

90/16 Invitation to members of the public to address the meeting:

Cllr Shearer advised that Cllr Batters had telephoned to give apologies for his absence at this meeting and that he no matters to report.

The clerk advised that an email had been received from PCSO Crocker to give apologies for her absence at this meeting and it included the following monthly report: 1 burgulary – non dwelling and 1 theft from a motor vehicle. There had been no other notes in the log relating to Withiel.

The applicant of planning application no. PA16/04614 explained the rationale for the proposed scheme.

91/16 Minutes of the normal council meeting held on 1st June 2016.

Cllr Coy proposed to approve the minutes of the meeting of 1st June 2016, seconded by Cllr Hoyle It was resolved to approve the minutes of the 1st June 2016.

92/16 To approve the minutes of the Annual Parish Meeting held on 4th May 2016.

Cllr Shearer proposed to approve the minutes of the Annual Parish Meeting held on 4th May 2016, seconded by Cllr Cubitt. It was resolved to approve the minutes of the Annual Parish Meeting held on 4th May 2016.

93/16 To consider matters arising from minutes of 1st June 2016 which are not agenda items below.

None.

94/16 Finance matters.

Accounts payable as follows:

Phoenix Print – stationery re NDP. £225.60, Chq no. 100548. Cllr Shearer proposed this payment and Cllr Nott-Bower seconded and it was resolved by an unanimous vote to make this payment.

Responsible Finance Officers report.

The clerk advised that the time period of public rights for inspection of the 2015/16 annual accounts, books, receipts and contracts will expire Thursday 14th July 2016. He also advised that at the end of the first quarter of the 2016-17 financial year the forecast year end bank balance, as at 31st March 2017, will be in the region of, £4205 credit. This is on track to provide for the necessary contingency reserves and election expenses. It was also confirmed that the Neighbourhood Development Plan grant of £3000 had been received and was being held in the same bank account but is being monitored separately within the financial records.

95/16 Planning: To consider and approve a comment for the planning application listed below and any others received prior to the evening of the meeting.

    1. PA16/04586 Location: Matty’s Ground, Withiel, Bodmin, Cornwall. Proposal: Single storey extension to front of property. Applicant: Mr Anderson.

Cllr Shearer proposed that a consultee comment that WPC has no issues or concerns in respect of the application be made, seconded by Cllr Nott-Bower. It was resolved by a unanimous vote that a consultee comment stating that WPC has no issues or concerns in respect of application no. PA16/04586.

    1. PA16/04110 Location: Land North East of Trebois, Pooleys Hill, Withiel, Bodmin, Cornwall. Proposal: Erection of independent dwelling on the footprint of the garden shed. Applicant; Mrs Suzanne Darling.

Cllr Malone proposed that a consultee comment that WPC has no issues or concerns in respect of the application be made, seconded by Cllr Shearer. It was resolved by a unanimous vote that a consultee comment stating that WPC has no issues or concerns in respect of application no. PA16/04110.

    1. PA16/04614 Location: Lower Brynn, Roche, St Austell. Proposal: Sub division of existing dwelling into 2 separate units. Applicant: Mrs Jackie Peters.

Cllr Cubitt proposed that a consultee comment that WPC has no issues or concerns in respect of the application be made, seconded by Cllr Harper. It was resolved by a unanimous vote that a consultee comment stating that WPC has no issues or concerns in respect of application no. PA16/04614.

    1. PA16/05554 Location: Unit 1, Silken Ladder, Victoria Square, Route of Old A30 Between Beacon Road and Victoria Interchange, Victoria, Roche. Proposal: The proposed development is for a change of use of the premises, to use class A5 (hot food and takeaway).

Cllr Malone proposed that a consultee comment that WPC has no issues or concerns in respect of the application be made, seconded by Cllr Harper. It was resolved by a unanimous vote that a consultee comment stating that WPC has no issues or concerns in respect of application no. PA16/05554.

96/16 Planning: To report planning decisions of the planning authority received prior to the evening of the meeting.

None received.

97/16 Neighbourhood Development Plan.

Cllr Cubitt reported and outlined the progress of the statutory consultation requirements, which cover not only people in the Parish, of whom in the region of 40 attended the public consultation in the village hall on 18th June 2016, but 44 stakeholder entities ranging from government departments to the Clay and Kaolin Association, public utilities and the Civil Aviation Authority. The consultation period ends on September 16th, and the steering group will meet again on September 28th. The current draft is on www.withiel.com.

98/16 To approve S137 donation of £240 to Withiel News and Views, to be paid by cheque no. 100547.

Cllr Shearer proposed to approve a S137 donation of £240 to Withiel News and Views, to be paid by cheque no. 100547, seconded by Cllr Nott-Bower. It was resolved to approve the S137 donation of £240 to Withiel News and Views, to be paid by cheque no. 100547.

99/16 Correspondence. (For information only)

None.

100/16 Advise dates of next normal meetings as being 3rd August 2016, 7th September 2016 & 5th October 2016.

Dates confirmed.

Cllr Shearer closed the meeting at 7.47pm and once again thanked all those present for attending.

 

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