Draft                    WITHIEL PARISH COUNCIL

Minutes of the meeting of Withiel Parish Council (WPC) held at the Village Hall on Wednesday 2nd November2016, which opened at 7:15 pm with Cllr Shearer welcoming and thanking all present for attending.

Present: Cllr Shearer (Chair), Cllr Cubitt , Cllr Harper, Cllr Coy, & Cllr Malone.

Also present: Cornwall Cllr Batters, Parish Clerk- R Turner & four members of the public .

146/16 Apologies for absence: Cllr Hoyle & Cllr Nott-Bower.

147/16 Members Declaration of Interest and any requests for dispensations: None.

148/16 Invitation to members of the public to address the meeting:

Cllr Batters summarised the arrangements being made for Withiel to benefit from a £500 allocation from the Local Devolution Fund. He expected this to be made by the end of January 2017 and suggested that a matched payment may be available from the Cornwall Councillor Community Chest Fund, making a total of £1000 which will be spent on increasing and enhancing tourism in the area.

Cllr Batters reported that the plans drawn up for the revision to Ruthernbidge will be available on the Cornwall Council website as soon as possible.

Cllr Batters advised that a recent meeting at Cornwall Council there was strong opposition against the proposed electoral boundary changes that have recently been announced. However the indications are that these will take effect and there is likely to be knock on effects that see a 25% reduction of Cornwall County Councillors and filtering down to parish councils, where it is expected that parishes will merge.

Mr John Keast FRICS FAAV, consultant to Jefferys land agents and auctioneers presented a development scheme on behalf of his client Mr John White of Shalimar, Victoria, Roche and advised that a planning application for a “Minerals bulk packing and distribution unit” on the currently vacant site between the Magnet and Prolift sites at Victoria will be submitted to Cornwall Council by early January 2017. He read from a pre-application advice from Cornwall Council, handed out site plans and gave the council members an appraisal of the the scheme in general terms, which will create 6 full time jobs.

A member of the public commented on a recent late night ‘rave’ which was staged in Cork Woods. The meeting was advised that Cllr Coy immediately reported the incident to the Police and that their attendance in the early hours of Sunday 30th October 2016 was noted. In the meantime Cllr Coy has been advised that a social media search and local enquiry is ongoing by the Police in an attempt to identify the origins. Police advice is that, in their experience pop up ‘raves’ are unlikely to recur in the same location.

The same member of the public also raised the issue of large agricultural vehicles causing damage to hedging and property boundaries. The meeting acknowledged the concerns raised and the matter will be an agenda item at the next normal meeting in December.

Cllr Batters left the meeting.

149/16 To approve the minutes of the council meeting held on 5th October 2016.

Cllr Shearer proposed to approve the minutes of the meeting of 5th October 2016, seconded by Cllr Malone. It was resolved unanimously to approve the minutes of the 5th October 2016.

150/16 To consider matters arising from minutes of 5th October 2016 which are not agenda items below.

The clerk reported that Cormac are in course of investigating the claim to a public right of way on an impartial basis at Upper Higher Tregawne, which is not at present recorded on the definitive map. Cormac stated they have received many requests to take this matter forward but advised that determination will be very lengthy while evidence gathering and then panel assessment takes place. After which, the legalities of designating a right of way would need completing, should that be the outcome.

151/16 Finance matters.

Accounts payable as follows:

1) Cornwall Council – councillors training. Cheque no. 100557.

Cllr Shearer proposed these payments and Cllr Coy seconded and it was resolved by an unanimous vote to make this payment.

Responsible Finance Officers report.

The clerk advised that the Neighbourhood Development Plan (NDP) grant spend to date is £305.60 gross therefore £2694.40 is left from original sum.

152/16 Planning: To consider and approve a consultee comment for the planning applications listed below.


153/16 Planning: To report planning decisions of the planning authority received prior to the evening of the meeting.

Cllr Shearer reported the following approved planning decision:

PA16/08341. Proposal: Extension to the dwelling and construction of a detached garage. Location: The Forge, Lanivet, Bodmin, Cornwall. Applicant: Mr & Mrs J Bridges.

154/16 Neighbourhood Development Plan.

Cllr Cubitt had no further update to report.

155/16 Precept 2017/18 – Approve figure to demand from Cornwall Council for operating funds to meet budget needs with reference to The Council Tax Referendum Principles for 2017/18.

In view of the content of the Council Tax Referendum Principles for 2017/18 and that election expenses would be payable in 2017 in was proposed by Cllr Shearer and seconded by Cllr Malone that WPC’s 2017/18 precept demand be £4500. It was resolved unanimously that WPC’s 2017/18 precept demand be £4500.

156/16 To discuss and progress the installation of a passing bay on the road between Coddles and Withiel.

The clerk thanked Cllr Harper for liaising with the landowner who has given a conditional agreement in principle to land being made available to accommodate a passing bay. The clerk advised he has referred the landowners stipulations to the Estates Adoption team at Cormac who will manage the scheme and reply.

157/16 Phone Box – Advice of Christmas feature installation.

Cllr Shearer advised of plans to seasonally furnish the phone box for Christmas 2016.

158/16 To approve a section 137 donation of £30 to The Royal British Legion (RBL) Remembrance Day by payment of cheque no. 100556.

Cllr Harper proposed a donation of £30 to the RBL Remembrance Day and Cllr Malone seconded the proposal. It was unanimously resolved to make a donation of £30 to the RBL Remembrance Day.

159/16 Correspondence. (For information only)

  • Letter from Scott Mann MP in reply to Cllr Shearer re Broadband

  • Cornwall Council acknowledge investigation of fly-tipping at Ellers Lane

  • St Breock Wind farm Community Fund meeting 16th November 2016 at Wadebridge.

  • Big Meet Cornwall – ‘Place-making and good design’, for Neighbourhood Plan Steering Groups 16th November, Truro.

160/16 Advise dates of next normal meetings as being 7th December 2016, 4th January 2017 7 1st February 2017. These dates are confirmed.

Cllr Shearer closed the meeting at 8.31 pm. and once again thanked all those present for attending.


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