Minutes of the meeting of Withiel Parish Council (WPC) held at the Village Hall on Wednesday 1st March 2017 which opened at 7:15 pm with Cllr Shearer welcoming and thanking all present for attending.

Present: Cllr Shearer (Chair), Cllr Cubitt , Cllr Coy, Cllr Harper, Cllr Hoyle , Cllr Nott-Bower & Cllr Malone.

Also present: County Cllr Chris Batters, Parish Clerk, Mr Robin Turner & two members of the public .

27/17 Apologies for absence: None.

28/17 Members Declaration of Interest and any requests for dispensations: None.

29/17 Invitation to members of the public to address the meeting:

Cllr Batters confirmed the remittance of £350 to WPC being the Cornwall Councillors Community Chest fund payment. He also confirmed the closure of Ruthern Bridge on 7th March 2017.

Cllr Hoyle expressed her thanks to Cllr Batters for his expeditious action to ensure the removal of items recently fly tipped in Ellers Lane.

Cllr Batters noted that due to heavy rain on the evening of this meeting the road at the entrance to Great Brynn Barton Farm was partially flooded and advised that he would report a drain blockage to Cornwall Council/ Cormac Solutions.

Two members of the public addressed the meeting and in broad terms explained their plans for developing a market garden business at Retire and how they were looking to work closely and co-operate with the local communities. They advised a visit, to them, by the Cornwall Council planning enforcement office had been made and extended an invitation to the members of WPC to also visit their land to see what they were doing and how they were doing it.

30/17 To approve the minutes of the council meeting held on 1st February 2017.

Cllr Coy proposed to approve the minutes of the meeting of 1st February 2017, seconded by Cllr. Shearer. It was resolved unanimously to approve the minutes of the 1st February 2017.

31/17 To consider matters arising from minutes of 1st February 2017 which are not agenda items below. None.

32/17 Finance matters.

Responsible Finance Officers report – the clerk reported the following:

1) Cornwall Cllr Community Chest £350 banked 16/2/17.

2) Relating to the Annual Internal Audit and Local Councils Annual Return 2016/17 due April 2017.

Mr Paul Roberts will act again in the capacity of internal auditor subject to his fee of £80 which is the same as last year.

Cllr Coy proposed that Mr Paul Roberts be appointed internal auditor for the 2016/17 audit and Cllr Malone seconded the proposition. It was resolved that Paul Roberts act in the capacity of internal auditor for the 2016/17 annual audit.

3) NDP grant spend to date £407.60 gross therefore £2592.40 is left from original sum which has to be returned to Groundwork UK as being unspent within this current financial year. This will be accompanied by an end of grant report for the monies spent to date.

Groundwork UK have confirmed that the same amount, that is,.£2592.40 can be reapplied for on 6th April 2017 so that the Neighbourhood Development Plan can be completed. .

Accounts payable:

1-Withiel Playing Fields Assn – Hall Rental in respect of Parish Council meetings 2016/17- £107. Chq no. 100561

2-Phoenix Print – NDP printing – £102. Chq no. 110562

3-Postages. £2.20. Chq no. 100563

4-Clerks net salary & expenses for Jan, Feb & Mch 2017. £437.33. Chq no. 100564

5-HMRC – PAYE re clerks salary. £94. Chq no. 100565

6-Groundwork UK. Return of unused grant. £2592.40. Chq no. 100567

Cllr Cubitt proposed these payments and Cllr Coy seconded and it was resolved by an unanimous vote to make these payments.

33/17 Planning: To consider and approve a consultee comment for the planning applications listed below. There were no requests for consultation that had not already been commented on.

34/17 Planning: To report planning decisions of the planning authority received prior to the evening of the meeting.

None were received.

Cllr Batters left the meeting at this point.

35/17 Neighbourhood Development Plan.

Cllr Cubitt reported that the final draft of the plan had now been agreed by the various stakeholders and it has been submitted to Cornwall Council for acceptance. This phase is expected to take up to 10 weeks to complete.

Cllr Malone reminded the meeting that the initial impetus for this plan was given by the late Cllr Sue Kirkby.

36/17 To note the Wadebridge Area Neighbourhood Development Plan.

Cllr Cubitt proposed that WPC notes the recently published Wadebridge Area Neighbourhood Development Plan and supports the main principles and policies embodied in it. In particular the commitment to protect the rural character, resist inappropriate development and enhance the environmental protections of those parts of the plan area (southern side of St Breock parish) most adjacent to Withiel parish, making the plans for those two parishes complementary with one another.

Cllr Hoyle seconded that this note be made and it was resolved to commit this note to the minutes.

37/17 Correspondence. (For information only)

(Various correspondence that was received prior to the evening of the meeting and not included as an agenda item above.)

-Local Council Elections May 2017. Nomination packs for prospective candidates will be available with effect from 6th March 2017.

-Letter from Don Barker, Blacksmith regarding the village sign post. To be an agenda item at the April 2017 WPC meeting.

-Ruthern Bridge closure for 24 hours on 7th March 2017.

– Notice of intended road closure received. 27th -31st March 2017 09.30-16.30 hours at Roche Road, Stenalees and Higher Trezaise, Roche and leading on to Trezaise Road, Roche.

38/17Advise dates of next meetings as being 5th April 2017, 17th May 2017 (Annual Council Meeting) & 7th June 2017.

These dates were confirmed.

39/17 Advise date of 2017 Annual Parish Meeting as being 5th April 2017 at 7pm.

This date was confirmed.

Cllr Shearer closed the meeting at 8 pm. and once again thanked all those present for attending.


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