Minutes of the meeting of Withiel Parish Council (WPC) held at the Village Hall on Wednesday 5th July which opened at 7:15 pm with Cllr Shearer welcoming and thanking all present for attending.

Present: Cllr Shearer (Chair), Cllr Cubitt , Cllr Coy, Cllr Harper, Cllr Hoyle.

Also present: Parish Clerk, Mr Robin Turner & two members of the public .

90/17 Apologies for absence: Cornwall Cllr Chris Batters, Cllr Malone & Cllr Nott-Bower.

91/17 Members Declaration of Interest and any requests for dispensations: None.

92/17 Invitation to members of the public to address the meeting:

Mr & Mrs Nigel Liddicoat raised concerns around the proposed positioning of a new Broadband cabinet outside of the church and advised they have been in correspondence with the contractors with constructive feedback. They also raised the issues of much needed repair to the bus shelter, signage directing visitors to the village toward the car park and toilets, appropriately placed signage deterring HGV’S entering the village, the emptying of the refuse bin near the bus shelter and the weekly collection of residential refuse in the village, which gets regularly scattered by preying bird flocks. Cllr Shearer thanked them for their valued comments and efforts in dealing with these issue’s and agreed that the council will take note and undertake proactive reviews and measures to remediate where possible.

93/17 Broadband

Superfast Cornwall have confirmed that the following post codes are proposed to be covered by the end of 2017 under the Superfast Cornwall Extension Programme; PL30 5NG, PL30 5NL, PL30 5NN, PL30 5NW, PL30 5NP and, PL30 5NQ. However, planning is down to postcode level, not address level, so the following points are relevant: –

  1. Once more detailed planning and surveying is undertaken, unforeseen circumstances can mean that upgrade plans for a given area may change. In some cases this can mean the area become economically unviable to complete.

  2. Postcodes do not map straightforwardly onto network deployments. Therefore once an area has been enabled, it is not necessarily true that all the premises in the postcode will experience an uplift in speeds, or that speed uplifts will be limited to only the postcode areas specified.

Furthermore proposed plans for the Superfast 2 programme are in place, which will run between 2018-2020, and the following areas are in scope for coverage in that programme: – PL30 5NJ, PL30 5NR, PL30 5NS, PL30 5PA.

The meeting recognised that there are still several post codes not in scope and that an urgent review and representation to the project asking for their inclusion is required. Cllr Coy and the clerk are to ensure a full and complete list of omissions are identified and a report brought back to the August 2017 meeting. It is also expected that a meeting takes place by the end of July between contractors, representatives of the council and residents regarding the siting of a cabinet in Withiel Churchtown.

94/17 To approve the minutes of the council meeting held on 6th June 2017

Cllr Shearer proposed to approve the minutes of the meeting of 6th June 2017, seconded by Cllr Coy It was resolved unanimously to approve the minutes of the 6th June 2017. Cllr Shearer signed the minutes.

95/17 To consider matters arising from minutes of 6th June 2017 which are not agenda items below.

Cllr Hoyle advised that a smell was still emanating from the field at Retire.

96/17 Finance matters.

Accounts Payable/ None.

Responsible Finance Officers report – the clerk reported the following:

-The exercise of public rights in respect of the WPC accounts for year end 31st March 2017 commenced 3rd July 2017 and ending 11th August 2017. Full details are posted on withiel.com and the village notice board.

97/17 Planning: To consider and approve a consultee comment for the planning applications listed below.

There were no requests for consultation that had not already been commented on.

98/17 Planning: To report planning decisions of the planning authority received prior to the evening of the meeting.

Cllr Shearer reported the following decision and detailed the conditions.

-Application PA17/03628 Proposal Construction of a single storey timber building to be used for a dog grooming business. Location Land South East Of North Barn Retire Farm Retire Lane Retire

Applicant Miss Sherry Austin

Grid Ref 200398 / 64488

For further details about any planning decision, note the reference number and go to the Cornwall Council website http://planning.cornwall.gov.uk/online-applications/

99/17 Neighbourhood Development Plan.

Cllr Cubitt advised that completion of the plan is ongoing with the assistance of the planning consultant. The clerk advised that a Locality/Groundwork UK grant in the sum of £4929 has been agreed subject to acceptance, to facilitate the consultants fees, printing of 200 copies of the approved plan and delivery to every parish household.

Cllr Cubitt reported that Cornwall Council Neighbourhood Planning office has advised that neighbourhood plans relate to defined neighbourhoods and if the boundaries of a parish or a number of parishes were changed, as is expected in 2021, the neighbourhood plans would continue to have effect in their entirety until revised or replaced. The current neighbourhood plans are time limited as they cannot extend beyond the period of the recently adopted Cornwall Local Plan, which is 2030.

100/17 Village Finger Post Sign.

Cllr Coy proposed that the council a agree a S137 donation of up to £350 to cover additional supplementary costs to allow work to start on the refurbishment of the signpost. Cllr Shearer seconded the proposal and it was resolved to agree a S137 donation of up to £350 to cover additional supplementary costs for the refurbishment of the signpost.

101/17 WPC Risk Assessment review.

The WPC risk assessment document and insurance policy were reviewed and discussed. Cllr Coy suggested that the general cash reserve figure quoted in the policy document be clearly defined in terms of purpose. The clerk advised that the new leaflet display cabinet installed in the bus shelter will be added o the councils’ insurance policy schedule.

102/17 Withiel Community website.

Three quotations received for the commissioning of a new community website and were fully discussed.

Cllr Coy proposed that the quotation received from Maisemore Systems, Gloucestershire in the sum of £600 for web site design and creation, £10 per month for hosting and emails and ongoing maintenance, as required, £25 per hour be accepted. Cllr Hoyle seconded the proposal and it was resolved to accept the quotation received from Maisemore Systems, Gloucestershire in the sum of £600 for web site design and creation, £10 per month for hosting and emails and ongoing maintenance, as required, to be paid at £25 per hour. The clerk will now take this forward with the contractor and payment will come from the Transparency Fund reserve as noted in minute number 64/17.

103/17 Correspondence. (For information only)

-Councillor Code of Conduct training

-Letter from St Breock Parish Council dated 22nd June 2017 relating to residents complaints regarding road usage, the clerk will reply

-PCSO Celeste Powell relating to her relocation.

-Police notice re pet fraud, to be inserted in Withiel News & Views.

104/17Advise dates of next meetings as being 2nd August 2017, 6th September 2017 & 4th October 2017.

Dates are confirmed.

Cllr Shearer closed the meeting at 8.34 pm. and once again thanked all those present for attending.


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