Minutes of the meeting of Withiel Parish Council (WPC) held at the Village Hall on Wednesday 4th October 2017 which opened at 7:15 pm with Cllr Shearer welcoming and thanking all present for attending.

Present: Cllr Shearer (Chair), Cllr Cubitt , Cllr Harper, Cllr Hoyle, Cllr Malone, Cllr Nott-Bower.

Also present: Cornwall Cllr Chris Batters, Parish Clerk, Mr Robin Turner & two members of the public.

133/17 Apologies for absence: Cllr Coy.

134/17 Members Declaration of Interest and any requests for dispensations: None.

135/17 Invitation to members of the public to address the meeting:

Cllr Chris Batters:

-Reported that he had referred a complaint to the Environmental Officer at Cornwall Council which he had received from a member of the public with regard to the suspected discharge of effluent onto the highway fronting Great Brynn Barton Farm.

-Confirmed that the Local Government Boundary Commission (LGBC) Electoral Review of Cornwall recommends a reduction in the present number of Cornwall Councillors, which is 123, to 87 in 2021.

He clearly outlined that the review needs a pattern of divisions to accommodate 87 councillors and to geographically clarify the division boundaries and the names of the divisions. He handed the chair draft mapping which proposes that Withiel falls into Bodmin St Marys Division. Cllr Batters stressed that the review is in a preliminary phase and the Clerk added that correspondence had been received from LGBC advising of a public consultation running until 19th February 2021 which welcomes evidentially supported views from individuals and organisations across the county as to the best pattern of divisions for the council, which must balance some stated legal criteria. All the information is available online at www.lgbce.org.uk

After discussion within the room Cllr Batters encouraged responses from the Withiel community.

-Cllr Batters reminded the meeting that £250 from the Cornwall Council Community Chest is still available for Withiel, on application, for a contribution towards a local initiative or cause.

-Finally he asked that rigid sanctioning continues to be applied when considering planning applications at parish council meetings. He advised that too many were still being referred by town and parish councils to Cornwall Council area planning meetings, where reasoning and representation was absent and some being referred against prior advice and guidance. For each referral, he advised, an expense in excess of £1k is incurred and borne by the public purse.

Cllr Batters left the meeting.

Ben Woods:

Ben Woods of Savills land agents, Truro introduced himself and his client Mr E Piper to advise that a planning application had been submitted to Cornwall Council in respect of land west of Tregustick Barn in Tregustick Road and was anticipating that WPC would be invited to make a consultee comment in the near future. He summarised the proposed scheme, historical planning approvals pertaining to the site and handed members plans and photos to illustrate the application. He answered members questions.

136/17 To approve the minutes of the council meeting held on 6th September 2017.

Cllr Cubitt proposed to approve the minutes of the meeting of 6th September 2017, seconded by Cllr Shearer. It was resolved unanimously to approve the minutes of the 6th September 2017. Cllr Shearer signed the minutes.

137/17 To consider matters arising from minutes of 6th September 2017 which are not agenda items below. None.

138/17 Finance matters.

-Responsible Finance Officers report

The clerk reported:

-2017B Precept & Council Tax Supplement (CTS) received from Cornwall Council. £2250 for precept & £53.01 CTS

-NDP Locality Grant £4929 less £1050 paid to James Evans, £5.10 to Bricknells. Remaining balance £3873.90 for NDP expenditure only.

-External audit completed and results published on withiel.com/ parishcouncilfinance.

-Q2 Internal audit completed with no issues and no concerns.

-Accounts payable

  1. Grant Thornton £120, cheque no. 100586 – External audit fee 2016/17.

  2. Cornwall ALC Limited £10, cheque no. 100587 – Conference delegate fee.

  3. Bricknells £5.10, cheque no. 100588 – NDP stationery.

Cllr Nott-Bower proposed these payments and Cllr Cubitt seconded the proposal and it was resolved by an unanimous vote to make the payments.

139/17 Planning: To consider and approve a consultee comment for the planning applications listed below and any others received prior to the evening of the meeting.

Application: PA17/07892

Proposal: Addition of solar pv panels to rear ridge of roof, where they cannot be seen from

the lane. Location: Tregustick Tregustick Road Withiel Bodmin Applicant: Mrs Emma Hutchinson

After discussion it was concluded that there was no reason for disagreeing with or opposing the application. Cllr Harper proposed a consultee comment stating that WPC had no objection to the application. Cllr Malone seconded the proposal and it was resolved to make a consultee comment that WPC had no objection to this planning application.

140/17 Planning: To report planning decisions of the planning authority received prior to the evening of the meeting.

There were no planning decisions to report.

For further details about any planning decision, note the reference number and go to the Cornwall Council website http://planning.cornwall.gov.uk/online-applications/

141/17 Neighbourhood Development Plan.

Cllr Cubitt reported that the completed plan was now in public consultation until 8th November 2017. Copies of the plan have been placed in the village hall , St Clements church and Chy Trevail library. It is also available to view on the Cornwall Council web site at this link:


142/17 Broadband.

The clerk advised he had received a letter from a member of the public who was aware of the initiatives to improve broadband speeds in Cornwall and wanted to make sure that his property was included in these improvements. The clerk reported that he replied making reference to recent council minutes and signposting the enquirer to Superfast Cornwall for further detail.

143/17 Councillors exclusive email accounts.

Cllr Shearer advised that she has requested that WPC members have individual email addresses established which would be exclusive for WPC business. She further advised that their use would be the individual members personal preference when the addresses become live and that the clerk would help and support members with the log on process as required.

144/17 Bus shelter repair work.

The clerk advised that an indicative quote to repair the shelter was £200. Cllr Hoyle proposed that instructions were given to the contractor to complete the work as soon as possible. Cllr Shearer seconded the proposal and it was resolved that the clerk instruct the contractor to complete the work.

145/17 Correspondence. (For information only)

-Whitehay Hill overgrown hedges, cutting not yet actioned, clerk will put in a further request.

-Cllr Hoyle is participating in a study of Political Participation in the community and welcomes input as to why people become parish councillors.

-Project Griffin awareness sessions to be presented by Devon & Cornwall Police at Liskeard Town Council offices 8th November 2017.

-Kerriers Road closure 2nd October until 22nd October 2017.

-Car thefts – recent thefts in Bodmin and police request that the public secure their vehicles and please inform neighbours./

-Lanivet road traffic accident Monday 25th Sept 2017 – police appeal for witnesses.

146/17Advise dates of next meetings as being 1st November 2017, 6th December 2017 & 3rd January 2018.

These dates were confirmed.

Cllr Shearer closed the meeting at 8.23 pm.


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