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DRAFT WITHIEL PARISH COUNCIL
Minutes of the meeting of Withiel Parish Council (WPC) held at the Village Hall on Wednesday 6th December 2017 which opened at 7:15 pm with Cllr Shearer welcoming and thanking all present for attending.
Present: Cllr Shearer (Chair), Cllr Cubitt , Cllr Harper, Cllr Hoyle, Cllr Malone & Cllr Coy.
Also present: Mr Robin Turner (Parish Clerk) & one member of the public.
161/17 Apologies for absence: Cornwall Cllr Chris Batters.
162/17 Members Declaration of Interest and any requests for dispensations:
No declarations were made.
163/17 Invitation to members of the public to address the meeting:
Cllr Shearer read Cllr Batters report sent by email as follows:
‘With regard to the Electoral Boundary reviews that are taking place; last week Cllr Hoyle attended the one in the Shire House Suite in Bodmin and spoke strongly for the concerns of the Withiel Parish, and also heard my opinions on the changes and the importance of the Rural areas future representation from 2021.
Interestingly the four Electoral meetings that I have attended in Bodmin, Launceston, St Austell and Truro, the majority of those attending are Parishes having great concerns in their future representation. Very few towns are attending, and last week in Bodmin I was the only Cornwall Councillor of four who attended the meeting. Of course whatever happens will not affect the towns greatly.
I have had an in depth talk with Cllr Coy with regard to this Electoral Review and its effects on Withiel, and he spoke to me of what had been presented to him a from a St Columb Cornwall Councillor.
Please believe me when I say that my main concern at this time is that whatever the Electoral Board decide in eighteen months time, I must make every effort to ensure my rural areas are properly represented. If this results in Withiel moving from my Division into St Columb, then as long as, you, the Parish Council are in agreement with it happening, then that is fine for me.
Truthfully and sadly I can only hope that the Electoral Review Board do listen to Cornwall Council and its parish councils, but sadly, as we know from previous cases, this is not always the case, so I do feel that my Parish Councils, either individually or through CALC make continue to make their voices and concerns heard.’
Cllr Hoyle then reported on the meeting she attended with Cllr Batters on 28th November 2017 and shared her opinions regarding the proposal to join the division and community network to the west. Cllr Coy gave an overview of the same and pointed out the legacy ties that Withiel has with the Bodmin network. Cllr Hoyle summarised and advised that Cornwall Council would favour Withiel grouping with St Wenn and St Columb.
Cllr Shearer asked for the matter top be placed on the agenda of WPC January meeting in order to take action and make decisions.
164/17 To approve the minutes of the council meeting held on 1st November 2017.
Cllr Hoyle proposed to approve the minutes of the meeting of 1st November 2017, seconded by Cllr Shearer. It was resolved to approve the minutes of the 1st November 2017. Cllr Shearer signed the minutes.
165/17 To consider matters arising from minutes of 1st November 2017 which are not agenda items below.
Cllr Hoyle asked the meeting whether a decision had yet been advised with regard to planning application PA17/09045. The clerk advised he awaited formal confirmation of the decision.
166/17 Finance matters.
-Accounts payable. The clerk advised of the following payments now due.
1-Clerks salary £541.06 Chq no. 100591
2-HMRC Clerks PAYE £127.80 Chq no.. 100592
3-Cornwall Council £218.36 2017 Election expenses Chq no. 100593
Cllr Coy proposed these payments and Cllr Malone seconded the proposal and it was resolved by an unanimous vote to make these payments on the respective cheque numbers..
-Responsible Finance Officers report
The clerk reported, that from the Neighbourhood Development Plan, Locality Grant of £4929 a remaining sum of £3873.90 is available to spend.
-Audit for the year ending 31st March 2018. To advise new external auditor and their fees and appoint internal auditor.
The clerk explained that under powers set out in Regulation 3 of the Local Audit (Smaller Authorities) Regulations 2015, Smaller Authorities Audit Appointments Ltd (SAAA) was appointed by the Secretary of State for Communities and Local Government as “a person specified to appoint local auditors”. Under the Regulations, SAAA is responsible for appointing external auditors to all applicable opted-in smaller authorities, for setting the terms of appointment for limited assurance reviews and for managing the contracts with the appointed audit firms. WPC is opted-in to the central procurement process for the sake of compliance and to avoid the expensive cost of bespoke local one off auditing should any financial matter be questioned and therefore an external auditor has been appointed for the 5 year period commencing with the financial year 2017/18. The auditor will be PKF Littlejohn LLP, Canary Wharf and the limited assurance review fee will be £200 pa. The Annual Return will now be known as the “Annual Governance and Accountability Return” and continue to be published in accordance with the applicable Transparency Codes.
The clerk asked the members to consider the appointment of Mr Paul Roberts as internal auditor for the 2017-18 financial year, his fee will be £80. Cllr Coy proposed that Mr Paul Roberts be appointed and Cllr Shearer seconded the proposal and it was resolved to appoint Mr Paul Roberts as WPC internal auditor for 2017-18 financial year.
167/17 Precept 2018/2019 – approve figure to demand form Cornwall Council for operating funds to meet budget needs with reference to The Council Tax Referendum Principles for 2018/19.
The clerk presented the WPC forecast financial cash conciliation as at 31st March 2018 to be £6721 (net of grant monies currently held for specific expenditures and other earmarked creditor payments), from which, planned expenditure in 2018-19 would be £5693. During the 2018-19 year income is expected to be £4992 if a Precept of £4500 is demanded, therefore net reserves as at 31st March 2019 would reduce to £6021. After consideration of the figures Cllr Coy proposed that a Precept for the financial year 2018-19 of £4500 be demanded from Cornwall Council. Cllr Malone seconded the proposal and it was resolved to apply to Cornwall Council for a Precept of £4500.
168/17 Planning: To consider and approve a consultee comment for the planning applications listed below and any others received prior to the evening of the meeting.
Proposal Existing integral garage converted and extended to form ancillary accommodation to the main residence. Location Lowenna Kerriers Road Inchs Bodmin. Applicant Mr P Moore
Grid Ref 199561 / 63839
After discussion Cllr Cubitt proposed the the following consultee comment:
The proposal would constitute a new residential unit and the applicant has not demonstrated that a suitable business reuse (including holiday letting) for the new unit would be found.
Cllr Shearer seconded the proposed comment and it was resolved that the comment be submitted to the Planning and Sustainable Development Service.
169/17 Planning: To report planning decisions of the planning authority received prior to the evening of the meeting.
Cllr Shearer reported the following decisions:
Application PA17/07892 – APPROVED
Proposal Addition of solar pv panels to rear ridge of roof, where they cannot be seen from
Location Tregustick Tregustick Road Withiel Bodmin Applicant Mrs Emma Hutchinson
-Application PA17/09280 – WITHDRAWN
Proposal Conversion of existing storage building to a residential dwelling
Location Land West Of Tregustick Barn Tregustick Road Withiel Bodmin
Applicant Mr Edward Piper.
For further details about any planning decision, note the reference number and go to the Cornwall Council website http://planning.cornwall.gov.uk/online-applications/
170/17 Neighbourhood Development Plan.
Cllr Cubitt reported the Withiel Neighbourhood Development Plan, after submission to Cornwall Council by the Withiel Parish Council has completed it’s legal compliance check and Statutory six week consultation period which began on 27th September 2017. It is currently at examination. Barbara Maksymiw has been appointed as the independent examiner and Cllr Cubitt advised that this stage will take between one and three weeks to complete.
Cllr Shearer was unable to report any significant update other than to advise that locations and residences are now known to be in scope for the pre advised upgrading and assumed that the work will be completed as soon as possible.
172/17 Withiel Tourist Information Leaflet
Cllr Shearer reported that the leaflets are currently in draft production for final approval.
173/17 Correspondence. (For information only)
-Cornwall Statement of Community Involvement for Planning public consultation runs until 22nd January 2018-details at this web link:
174/17Advise dates of next meetings as being 3rd January 2018, 7th February 2018 & 7th March 2018.
These dates were confirmed.
Cllr Shearer closed the meeting at 8.23p.m.
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