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DRAFT WITHIEL PARISH COUNCIL
Minutes of the meeting of Withiel Parish Council (WPC) held at the Village Hall on Wednesday 4th July 2018 which opened at 7:15 pm with Cllr Shearer welcoming all in attendance.
WPC Councillors present: Cllr Shearer (Chair), Cllr Cubitt, Cllr Coy, Cllr Hoyle, Cllr Harper, Cllr Nott-Bower & Cllr Malone.
Also present: Cornwall Cllr Batters, Parish Clerk (Mr Robin Turner) & three members of the public.
89/18 Apologies for absence: There were no apologies,
90/18 Members Declaration of Interest and any requests for dispensations:
Cllr Coy declared his interest in agenda item 97/18.
91/18 Invitation to address the meeting:
Cllr Batters advised that he had challenged Andy Stevenson, Cormac on comments he released in a paper regarding weight restrictions on highways and bridges. Within this paper he decided to highlight Ruthernbridge as an example, which in discussion with the members present was deemed to be inaccurate. Cllr Batters confirmed that the basis of his challenge was a request to address the inaccuracies. During the discussion Cllr Shearer handed the chair to Cllr Cubitt who reminded members the need to observe the Councils’ Code of Conduct during these discussions.
Cllr Batters confirmed that the County Councillors Community Chest grant fund was available agin and that applications are welcome from WPC.
In closing Cllr Batters advised that he has formally expressed his concerns regarding the proposed merger of Devon and Cornwall Police with Dorset. His experience as a serving police officer, saw Cornwall on the peripheral of the centre when this division was in existence many years ago and foresees a similar situation arising this time round if approved.
Cllr Harper asked Cllr Batters to note and report a metal spike in the ground at Inches crossroads that needed removal to avoid potential damage to vehicles and walkers. Cllr Hoyle offered to accurately locate and photograph.
The clerk then asked if anyone else present wanted to speak. They declined.
Cllr Batters left the meeting and Cllr Cubitt passed the Chair back to Cllr Shearer.
Cllr Coy advised the meeting of the basis and rationale of the grant application put forward by Withiel Playing Fields Association to be discussed under agenda item 97/18.
92/18 To approve the minutes of the council meeting held on 6th June 2018.
Cllr Malone proposed to approve the minutes of the council meeting of 6th June 2018, seconded by Cllr Cubitt. It was resolved to approve the minutes of the council meeting of 6th June 2018. Cllr Shearer signed the minutes.
93/18 To consider matters arising from minutes of 6th June 2018 which are not agenda items below.
There were no matters arising.
94/18 Finance matters.
-Accounts payable . None.
-Responsible Finance Officer’s report
The clerk reminded the meeting that the public rights to examine the 2017/18 accounts expires 27th July 2018.
The clerk appraised the meeting of the cash reserves being held by Withiel Parish Council as at 31st March 2018 and as reported in the annual external audit 2017/18 as being:
Grant funds held for planned expenditure £3974
Unspent election costs provision £1382
General reserve £2300
Salary reserve £1970
The clerk closed in stating that these reserves should obviate the need to seek an increase in annual precept in 2019 & 2020.
95/18 Planning: To consider and approve a consultee comment for the planning applications listed below and any others received prior to the evening of the meeting.
The applicant was present and asked to speak with regard to the application. The chair advised that this should have been done under agenda item 91/18. However the applicant advised that she was unaware of that protocol. Cllr Harper proposed that her comments should be heard and Cllr Shearer seconded the proposal and the members unanimously agreed to allow her to make comment. Cllr Shearer suspended standing orders while the applicant explained the basis of the application and reinstated standing orders when the applicant concluded.
Proposal Construction of rural workers dwelling
Location The Stables Retire Lane Retire Bodmin
Applicant Mrs Tracey Trudgeon
After discussion Cllr Nott-Bower proposed the the following consultee comment:
Withiel Parish Council takes note that under the provision of section B.1. (e) of the, now adopted, Withiel Neighbourhood Plan it cannot support proposals to replace residential caravans with permanent dwellings.
The application must rest with the Cornwall Council Planning & Sustainable Development team.
Cllr Malone seconded the proposed comment and it was resolved that the comment be submitted to the Planning and Sustainable Development Service.
96/18 Planning: To report planning decisions of the planning authority received prior to the evening of the meeting.
There were no decisions to report that have not already been reported.
For further details about any planning decision, note the reference number and go to the Cornwall Council website http://planning.cornwall.gov.uk/online-applications/
97/18 S16 Kerriers Solar Farm Grant Fund. To receive and approve an application in the sum of £965.88 from Withiel Playing Fields Assn for 12 months defibrillator running costs.
Cllr Coy left the meeting.
Cllr Nott-Bower checked that the members were fully understanding of the application and proposed that the it should be agreed. Cllr Malone seconded the proposal and it was resolved to approve an application for the sum of £965.88 to be paid to Withiel Playing fields association for the purpose of 12 months defibrillator running costs.
Cllr Coy rejoined the meeting.
98/18 Neighbourhood Development Plan.
Cllr Cubitt advised that an order had been placed to print 180 copies of the adopted plan plus envelopes for delivery to households in Withiel. After discussion it was agreed that the delivery would be co-ordinated with delivery of the monthly parish magazine at a future date, when the cpoies were to hand.
99/18 General Data Protection Regulations.
The clerk clearly positioned the model documents supplied by NALC/CALC and approved by Cornwall Council and confirmed the need to adopt General & Staff and Councillor privacy statements as required by General Data Protection Regulations, which came into force 25.5.2018, for WPC to become compliant with the regulations. He reminded the members that non compliance with GDPR could result in members facing personal fines up to £5000 and explained that both draft documents were to be displayed and read through on the interactive white board. He began the presentation and shortly into it, Cllr Coy intervened and expressed his opinions as to the content of the General Statement. This intervention prompted a discussion between the members and Cllr Malone prosed that clerk was asked to cease the presentation and circulate both documents for their attention by a subsequent email. Cllr Harper seconded the proposal and it was resolved that the clerk would email both statements in due course for discussion at the next normal meeting.
100/18 Correspondence (For information only)
Local Government Boundary Review consultation concludes 17.9.218
Footpath order – Retire
Police Notice – Email scam & rouge traders.
101/18 Advise dates of next meetings as being 1st August 2018, 5th Sept 2018 & 3rd October 2018.
These dates were confirmed.
Cllr Shearer closed the meeting at 8.30 pm.
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