DRAFT           WITHIEL PARISH COUNCIL

Minutes of the meeting of Withiel Parish Council (WPC) held at the Village Hall on Wednesday 6th February 2019 which opened at 7:15 pm with Cllr Shearer welcoming all in attendance.

WPC Councillors present: Cllr Shearer (Chair), Cllr Cubitt, Cllr Harper, Cllr Malone, Cllr Hoyle & Cllr Nott-Bower.

Also present: Cornwall Cllr Chris Batters, clerk & two members of the public.

17/19 Apologies for absence: Cllr Coy.

18/19 Members Declaration of Interest and any requests for dispensations:

There were no declarations of interests made.

Cllr Nott-Bower joined the meeting and made no declaration of interest.

19/19 Invitation to members of the public to address the meeting:

Cllr Batters advised there were no issues or matters to report relating to Withiel in the last month. He updated the meeting with plans for local policing which include making Bodmin the HQ for Cornwall, enrolling 85 additional police constables within 18 months and building a custody suite at Bodmin within 2 years. Whilst the police precept will increase by 47p /week per household, these initiatives are designed to maximise efficiency and to address current poor logistics. Current under staffing is acknowledged and likewise, the planned additional manpower is not expected to be visible to the public. However the focus going forward, will be on improved response time to incidents and effective police presence where needed. Cllr Batters concluded that this is a very positive outcome from many hours of negotiating by all the stakeholders.

20/19 To approve the minutes of the council meeting held on 2nd January 2019.

Cllr Nott-Bower proposed to approve the minutes of the council meeting held 2nd January 2019, seconded by Cllr Shearer. It was resolved to approve the minutes of the council meeting of 2nd January 2019. Cllr Shearer signed the minutes.

21/19 To consider matters arising from minutes of 2nd January 2019 which are not agenda items below.

Cornwall Community Governance Review – agenda item 14/19. The clerk confirmed that the Local Government Boundary Commission England, Department for Communities and Local Government, Cornwall Council Community Governance Review Project Manager and Cornwall Council Community Link Officer had all been formally informed of the resolution made and that no reply objecting to these wishes had been received to date.

Issues following highway resurfacing work in Withiel highlighted in agenda item 3/19. Cllr Shearer confirmed that these issues had been reported to Cormac and had already been dealt with or were in course of remediation. Cllr Shearer also advised that an insertion was made in Withiel News & Views relating to Cornish Hedge Management – For hedges adjacent to the highway, which contained a link to the county council website and the definitive landowners guide.

Cllr Batters left the meeting.

22/19 Finance matters.

-Accounts payable. No accounts were payable.

-Responsible Finance Officers Report. The clerk reported that the Qtr 3 2018/19 internal finance check was completed without issue or concern on 2.1.2019.

23/19 Planning: To consider and approve a consultee comment for the planning applications listed below and any others received prior to the evening of the meeting.

There were no applications that had not already been commented upon.

24/19 Planning: To report planning decisions of the planning authority for Withiel Parish received prior to the evening of the meeting.

Cllr Shearer reported the following decision:

Application PA18/11541 – APPROVED

Proposal Retention of existing lean-to roof, supporting posts and cladding panel and

construction of office below this roof.

Location The Green Waste Company Higher Brynn Farm Roche St Austell

Applicant Mr John Richards The Green Waste Company

For further details about any planning decision, note the reference number and go to the Cornwall Council website http://planning.cornwall.gov.uk/online-applications/

25/19 Planning: To report, for information only, any pre application planning submissions to planning authority for Withiel Parish advised prior to the evening of the meeting.

There are no pre application planning submissions relating to Withiel to report.

26/19 GDPR

In answer to a members question raised at a prior meeting the clerk advised that WPC’s insurance policy should provide cover for compensation payments & defense costs in respect of a data breach, but not for any personal fines or penalties (Personal fines fines would still be payable up to £5k) & deliberate act or omission by councillor or employee. The full policy wording relating to GDPR liability has been circulated to all members with these minutes.

27/19 Hedges adjacent to Highways – Cornish Hedge Management.

In discussion Cllr Shearer reiterated that the reporting of any hedge incursion into the highway must be reported to Cornwall Council in the prescribed format detailed in minute 21/19, as the Parish Council has no powers to act in respect of remediation. A member of the public present, sought reassurance that a recent inspection by Cornwall Council of the hedges toward the bottom of Whitehay Hill did not call for the landowners intervention to cut back. Cllr Shearer advised that it had not to date and Cllr Harper advised that in spite of the findings of the inspection, agricultural vehicles were still hindered and impaired from using this carriageway. During further discussion the size of vehicles trying to use this route was brought into question. The clerk insisted that a copy of the Cornwall Council inspection report be obtained in order to fully understand the rationale behind it’s findings.

28/19 Correspondence

-Road closure order- Road From Bosnieves Road To Penosivvi, Withiel, Bodmin. Timing: 25th February to 1st March 2019 (07:30 to 18:00)

-St Breock Wind Farm Community Fund panel meeting re Withiel 7.3.2019 commencing 2pm

29/19 Advise dates of next meetings as being 6th March 2019, 3rd April 2019 & 1st May 2019.

These dates were confirmed.

Cllr Shearer closed the meeting at 7.52pm.

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