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WITHIEL PARISH COUNCIL
Members of Withiel Parish Council (WPC) are hereby summoned to attend:
Withiel Parish Council Meeting,Village Hall
Wednesday, 3rd April 2019 at 7.15pm
Members of the Parish and Public are invited to attend
Parish Clerk, 28th March 2019
49/19 Apologies for absence.
50/19 Members Declaration of Interest and any requests for dispensations.
Councillors and members of the public co opted to serve on Council committees and sub committees who have registered a Dis-closable Pecuniary interest in relation to any item of business being transacted at a meeting, shall leave the room whenever the item is being discussed.
Councillors and members of the public co opted to serve on Council committees and sub committees who have declared a non Registrable interest, in relation to any item of business being transacted at a meeting, shall leave the room whenever the item is being discussed.
51/19 Invitation to address the meeting: Cllr Batters, Cornwall Council and members of the public.
52/19 To approve the minutes of the council meeting held on 6th March 2019
53/19 Any matters arising from minutes of 6th March 2019 which are not agenda items below.
54/19 Finance matters. -Responsible Finance Officers report -Accounts payable (Schedule to be advised at meeting)
55/19 Planning: To consider and approve a consultee comment for the planning applications listed below and any others received prior to the evening of the meeting.
Proposal Certificate of lawfulness for existing use for the conversion of barn into holiday
accommodation (commencement of works under reference PA97/00460)
Location Holiday Cottages Home Farm Beacon Hill Withiel
Applicant Mr And Mrs Birkby
Grid Ref 200310 / 65312
For further details about any planning application, note the reference number and go to the Cornwall Council website http://planning.cornwall.gov.uk/online-applications/
56/19 Planning: To report planning decisions of the planning authority for Withiel Parish received prior to the evening of the meeting.
There are no planning decisions as at 28th March 2018 that have not already been reported.
57/19 Planning: To report, for information only, any pre application planning submissions to planning authority for Withiel Parish advised prior to the evening of the meeting.
There are no pre application planning submissions relating to Withiel as at 28th March 2019.
58/19 Meet the Planners Wadebridge 20.3.19
Cllr Hoyle to feedback from seminar event
59/19 Community Governace Review 2019
To approve response to invitation dated 27th March 2019.
Details at this link: Cornwall Conmmunity Gov Reveiw 2019 Invitation for change or no change
60/19 Financial Regulations Revision
To consider the insertion of text removed from Standing Orders upon last revision as recommended by Cornwall Assn of Local Councils and other amendments in line with latest NALC model document.
Draft amendment at this link: Fin Regs Draft Revision 2019 odt –
61/19 Standing Order Revision
To consider the insertion of the following text into Withiel Parish Council Standing Order 12 (which will be renamed ‘Management of Information’):
The Council shall have in place and keep under review, technical and organisational measures to keep secure information (including personal data) which it holds in paper and electronic form. Such arrangements shall include deciding who has access to personal data and encryption of personal data.
The Council shall have in place, and keep under review, policies for the retention and safe destruction of all information (including personal data) which it holds in paper and electronic form. The Council’s retention policy shall confirm the period for which information (including personal data) shall be retained or if this is not possible the criteria used to determine that period (e.g. the Limitation Act 1980).
Please note that the existing paragraphs a&b will now be revised to read c&d respectively, with no alterations to their text. The standing order in this format, will mirror that contained in the National Assn of Local Councils model document.
62/19 Withiel Community Web Site Migration
63/19 Telephone Box
64/19 Correspondence (For information only)
Various correspondence that may be received prior to the evening of the meeting and not included as an agenda item above.
65/19 Advise dates of next meetings as being 1st May 2019 (Annual Council Meeting), 5th June 2019 & 3rd July 2019. Also to advise Annual Parish Meeting 1st May 2019 commencing at 7p.m.
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