WITHIEL PARISH COUNCIL

Members of Withiel Parish Council are hereby summoned to attend: 

Annual Withiel Parish Council Meeting 

Village Hall 

Wednesday, 1st May 2019

Five minutes after the conclusion of the Annual Parish Meeting which starts at 7 pm.

Members of the Parish and Public are invited to attend

Mr R Turner

Parish Clerk, 19th April 2019

  AGENDA 

66/19 Election of the Chairman and Declaration of Acceptance of Office.

67/19 Election of Vice Chairman.

68/19 Apportionment of councillors portfolios.  

69/19 Apologies for absence.

70/19  Members Declaration of Interest and any requests for dispensations.

Councillors and members of the public co opted to serve on Council committees and sub committees who have registered a Dis-closable Pecuniary interest in relation to any item of business being transacted at a meeting, shall leave the room whenever the item is being discussed.

Councillors and members of the public co opted to serve on Council committees and sub committees who have declared a non Registrable interest, in relation to any item of business being transacted at a meeting, shall leave the room whenever the item is being discussed.

71/19 Invitation to address the meeting: Cornwall Cllr Chris Batters & members of the public. 

72/19 To approve the minutes of the meeting of 3rd April 2019.

73/19 To consider matters arising from minutes of 3rd April 2019 which are not agenda items below.

74/19 Finance matters.

  • Finance officers report to include 2018-19 year end summary of income & expenditure, reserves and inventory of assets. (For assoc doc please click the link) Internal Audit 2018-19

  • Confirm arrangements for insurance cover in respect of all insured risks.

  • Review the effectiveness of WPC system of internal control which shall be in accordance with proper practices.

  • Review of WPC subscriptions to other bodies. (CALC & ICO)

  • Accounts payable as per schedule. (Schedule to be distributed at meeting)

75/19 To approve the Annual Governance Statement 2018/19, Section 1 of the Annual Governance & Accountability Return 2018/19 Part 3 for Local Councils in England. (For assoc doc please click the link)

2018-19 Internal Audit Report-converted

76/19 To approve the Accounting Statements 2018/19, Section 2 of the Annual Governance & Accountability Return 2018/19 Part 3 for Local Councils in England. (For assoc doc please click the link)

Internal Audit 2018-19

77/19 Planning: To consider and approve a comment for the planning application listed below and any others received prior to the evening of the meeting.

Application PA19/02932

Proposal Construction of first floor extension to garage to form additional en-suite

bedroom with link to first floor of dwelling

Location 1 Moorview Inchs Bodmin Cornwall

Applicant Mr Chris Moore C/O Laurence Associates

For further details about any planning application, note the reference number and go to the Cornwall Council website http://planning.cornwall.gov.uk/online-applications/

78/19 Planning: To report planning decisions of the planning authority received prior to the evening of the meeting.

None advised as at 19th April 2019 that have not already been reported.

79/19 Planning: To report, for information only, any pre application planning submissions to planning authority for Withiel Parish advised prior to the evening of the meeting.

There are no pre application planning submissions relating to Withiel as at 19th April 2019.

80/19 Standing Orders

To adopt amendment to WPC Standing Orders per minute number 61/19 and confirm the Standing Orders are fit for purpose and to approve amendment to Standing Order 6k xvii, to read ‘Data Protection Act 2018’.

81/19 Financial Regulations

To adopt amendments per minute number 62/19 and confirm the Financial Regulations are fit for purpose. (For assoc doc please click the link)

Fin Regs Draft Revision 2019 odt –

82/19 Review WPC complaints procedure, procedure for handling requests under the Freedom of Information Act 2000 & the council’s policy for dealing with the press/media.

83/19 GDPR

84/19 To approve S137 Doantion £300 to Withiel News & Views.

85/19 Discuss asset sale proceeds per minute no. 63/19.

86/19 Correspondence. (For information only) Various correspondence that may be received prior to the evening of the meeting and not included as an agenda item above. 

87/19 Determine the time and place of ordinary meetings of the full council up to and including the next annual meeting and advise dates of next three normal meetings as being 5th June 2019, 3rd July 2019 & 7th August 2019.

 

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